Top 5 Features to Look for in a Leave Management System

What are the key features of an automated leave management system? Why does every organization need a paperless system to manage the employee leaves? This article delves into it.

There are still a large number of organizations out there that are using a manual system for managing the leave and attendance of their employees. While a manual system produces satisfactory results, there is no denying that it can be error prone, which in turn can cause errors in payroll and lead to employee dissatisfaction. To overcome the shortcomings of a manual system, HR teams in leading organizations are investing in an automated leave management system.

Now, before an organization decides to invest in a leave management software, it is important to note that there are 3 different types of HR software – HRIS, HRMS and HCM. Among them, leave management is a functionality that is offered by HRIS and HRMS software like Digital HRMS and BeehiveHR. There are many ways an automated leave management can help the HR department in an organization, with its impressive list of features designed to take care of every aspect of leave management – right from the employees applying their leaves themselves to fetching detailed leave reports. This article covers the top 5 features to look for in a leave management software.

1] Anywhere Anytime Login

The new age leave management system allows employees to login and access their accounts from any device, which allows them the freedom to apply for leaves, check leave balance and even check the status on the go. This gives more power to the employees as they feel more in control, which in turn boosts employee morale.

2] Maximum Data Security

When you have employees accessing data from multiple devices, there’s a need to take the data security a few notches higher, and that’s what the new age leave management system offers. The advanced data security features ensure the sensitive employee data is protected from unauthorized access, threats and malware. This additional layer of security over the data is what makes it possible for organizations to store their data on the software.

3] Detailed Reports

Where there is a lot of data involved, there is a need to analyze this data to draw conclusions. The huge volumes of employee data that the new age HRMS systems hold, only makes it natural for the software to be equipped with a powerful reporting feature. The users can generate various reports, such as Leave calendar, leave history, leave balance, etc.

4] Leave Policy Configuration

The new age leave management system allows users to configure leave policies as per the requirements of the company. If an organization has different teams working for different processes, the software allows them to have customized leave policies. This can be a really useful feature if a company has people working in different geographical locations across the globe.

5] Integration with other Systems

When a company invests in a new software for a purpose, it is important to ensure the new software can be integrated with the existing or legacy software that’s already in use. This is because a seamless integration ensures smooth transfer of data from one system and also makes it easier to manage and store data.

 

The Final Word:

These are the most basic features that every leave management system must have. However, which software to choose depends finally on the requirements of the project as well as the number of employees in the company, and so on.