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Microsoft Dynamics NAV: 4 important steps to know when using ERP

ERP which is also known as enterprise resource planning is like a software package than a firm obtains an integrated solution of data & procedures. An ERP solution unites all the fundamental functions...


ERP which is also known as enterprise resource planning is like a software package than a firm obtains an integrated solution of data & procedures. An ERP solution unites all the fundamental functions of a company regardless of its business or type. ERP system takes on to bring together all sections & functions in a firm onto a particular computer system which caters to the special requirements of all those departments. Currently, Microsoft Dynamics NAV is the most popular ERP which is used by millions of midsized companies around the world. It has the power of raw power of Microsoft and can function across multi site and multi country and thus pretty famous.


The whole functionality of a company is made together in a single package which will be covered by 2 or multiple systems. A substantiation of such system can be accounting system that provides both the Payroll as well as accounting functions. The whole business runs more effectively with a single system program working for the needs of those in HR and finance & in the warehouse.


Typically, every department in a firm is equipped with computer systems that are optimized in such a manner, to do particular functions of a division. Nevertheless, with ERP all of them are combined into a single software system which manages a single database. This facilitates all the sections to share the info & connect with one another.


ERP implementation


The ERP implementation software doesn’t comprise any in house proficiency. This is why the price of smaller projects could be lessened in case expert ERP implementation consultants are taken services of. The time needed for ERP implementation particularly counts over the business size, as well as other factors for instance the realm of changes; clients agree to take project ownership. Whilst a small project (such as less staff) might only consume 3 months to plan as well as execute, a multisite or multinational implementation might consume years to carry out.


An attractive feature of ERP implementation is that the firm which buys the ERP product possesses the project ownership. For implementation, the firms choose an ERP vendor or 3rd party consulting firms. There are 3 arenas of expert services provided by the ERP companies – consulting, support as well as customization.


Consulting services


The consultant team manages the work of initial ERP implementation. It moreover carries out the delivery of work unless it goes live. Typically their work comprises product training; making of procedure triggers as well as workflow; system optimization; and expert advice to make better the manner ERP could improve the business. 


The team moreover undertakes the most significant portion of the project – planning as well as mutually testing the implementation. In the bigger ERP projects, consulting is carried out in 3 levels: systems structural design (the general dataflow), business procedure consulting (typically reengineering) and technological consulting (typically coding & add-on configuration)


Typically, the price of the ERP implementation in many of the SMEs varies from the list price of the ERP user licenses to 2x of that amount, which counts over the level of customization. Nevertheless, the big firms spend much more over the implementation as compared to over the price of the user licenses.


Customization services


The procedure of customization comprises extending or transforming the manner system functions utilizing new user interfaces as well as application code. Customization typically reproduces the work practices, which are not currently in the key schedules of the ERP solution.


For example, the code might comprise a quick adopter features such as the mobility interfaces, which were seldom used in the past. There are other substantiations for instance interfacing to 3rd party applications (it is simple customization for bigger implementation since there are normally a lot of ancillary systems with which core ERP software communicates). At the time of ERP upgrade, expert service team is further used to find out whether customizations are well-matched with the fresh release.


One of the big contemplations in the ERP package is that it could be extremely costly & complicated. Hence many of the businesses utilize the best practices integrated in the obtained ERP system.


The customization function is more often than not undertaken as customized software design on a time & resources based. There is a good deal of cases where the work delivered as customization doesn’t comprise the enterprise resource planning vendor maintenance agreement. As a result, there is no compulsion over the ERP vendor to guarantee that the code functions with the next update in the key product. Nevertheless, in case there were no description on how to utilize the customization, the endeavor will be complete wastage since it is pretty tough to train new employees in the work practice which the customization brings.


Support services


As soon as the installation of the system, the ERP consulting firm goes into a support agreement, which makes sure that the staff can manage ERP software in the best manner. This is carried out by a committee supervised by the consultant via participative running approach, already determined at the design phase with the customer’s heads of divisions.


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